Run Your Wine Event From Registration to the Last Pour
One registration page, QR tickets, phone check-in, and the wine list. How ShareVino Events runs a tasting.
Most wine events still run on a patchwork: a sign-up form for exhibitors, a ticketing page for guests, a spreadsheet at the door, and a PDF of the wines that nobody opens. Wine event management software should replace that patchwork with one flow, from the first registration to the last pour. ShareVino Events, our new registration feature, does that for tastings, festivals, and trade events, connecting a registration page, QR tickets, phone check-in, and the wine list in one place.
You can see it working today: open ShareVino's sample event page, a working registration page for a trade tasting and the template that every ShareVino event page starts from, or watch the ShareVino Events walkthrough that follows a guest from registration to the door. The sections below explain each step.
Wine events need registration and wine discovery in one system
Generic registration tools do the first half of an event well: they collect names, send tickets, and count heads. A wine event needs more. The organizer has to register wineries and importers, gather the wines each one will pour, give guests a list they can use at the table, and learn afterward which wines got attention. This guide is about tastings, festivals, trade tastings, and portfolio events, not venue-booking software for weddings and private parties.
Good wine event management software therefore connects two experiences. Event operations cover registration, exhibitor details, attendee lists, and check-in. Wine discovery covers a catalog where guests explore wines, save favorites, rate what they taste, and share feedback. In ShareVino, the event page is both a registration destination and the front door to the wine list, so nothing has to be copied from one tool to another.
One registration page replaces separate forms for exhibitors and guests
Each event gets its own page on events.sharevino.co, built on the same template as the sample registration page and ready to share through your website, social media, email campaigns, and press. Instead of one form for exhibitors and another for guests, the page offers a pass for each audience, such as exhibitors, trade guests, consumers, VIPs, or media. Each pass asks only for what you need, like organization and role for the trade, and every registration lands in one list that you manage from a live dashboard.
Guests register on a phone in about a minute, receive a QR ticket by email, and can add the event to their calendar. On the Complete package, the page also carries your logo and colors, sets the places available for each pass, and adds invitations, a waitlist, your own questions, and reminder and thank-you emails. A "Who's pouring" section can list the exhibitors who have registered, linked to their ShareVino profiles, so the registration page doubles as a lineup announcement.
Multi-day festivals and masterclasses run on the same ticket
Events that run several days are covered too. The event gets a last day, and one ticket and one QR code work on every day, or a pass can be limited to chosen days. Seminars, masterclasses, and dinners are added as Experiences: each has its own page with a picture, a time, and a room, appears in a "What's on" section that guests can filter by day, and can have limited seats.
Guests tick the Experiences they want while they register, and can book more, or give a seat up, from their ticket email. Some Experiences stay private, open only to people who have the link or an invitation. At the door, the same QR ticket works at the entrance and at every room, and staff are warned when a guest is not booked. Multi-day events and Experiences are part of the Events Complete package.
Exhibitors build the wine list while they register
Chasing exhibitors for their wines is the slowest part of most events. With ShareVino, a producer who registers with an exhibitor pass is sent straight on to set up a producer profile, so the wines they will pour reach the event catalog before the doors open. Wines can come from ShareVino's Wine Library of more than 200,000 wines, from an import file, or from manual entry. The first import is free, and a free account holds up to 25 wines.
If you would rather not wait on every producer, there are other ways to fill the list, from sending ShareVino a spreadsheet to having the team build it, and Why Your Wine Event Needs a Digital Wine Guide walks through each option. The result can be as searchable as the master list for Benvenuto Brunello NY 2026, published by the Brunello di Montalcino consortium, a ShareVino partner.
Door check-in runs on any phone, with or without signal
Door staff open a protected check-in page on a regular phone and scan each guest's QR ticket with the camera. The screen shows the guest's name, organization, and pass with one Check in button; a second scan of the same ticket shows "Already checked in", and staff can search by name when someone arrives without their ticket. No app is needed, and there is no scanner to rent.
The door phone keeps the guest list, so check-in keeps working when the venue's signal drops, and the records sync when it returns. Organizers follow registrations and check-ins live on the dashboard, where they can search, filter, check someone in by name, and export the list as a CSV file. The ShareVino Events walkthrough on YouTube shows the whole path from a guest's phone to the door.
Guests keep a wine list that starts at the ticket
After registering, guests are invited to create a free WineLover profile, a personal tasting book that keeps every wine they rate, save, or note after the event, with buy links waiting for the ones they loved. At the tasting, scanning the table code opens the wine list in the phone's browser, with tasting notes, producer details, and filters for producer, grape, style, country, or table number. Guests can rate wines, save favorites, add private notes, and post Tasteimonials, ShareVino's public guest reviews of a wine.
Exhibitors benefit from the same scan, because their wines and producer stories are one tap away instead of one line in a printed program. Several ShareVino partners already run their wine lists this way, including the Food & Wine Classic in Aspen, the Vancouver International Wine Festival, and GiniFest. 5 Wine Events Reimagining the Tasting Experience shows how each one used its list, and registration is the new layer in front of it.
Engagement data shows which wines drew attention, not which sold
After the event, organizers and exhibitors can see which wines guests rated and saved, which buy links they clicked, and where guests came from, so follow-up starts from evidence instead of memory. A rating or a save shows interest, not a purchase, and attendance alone says nothing about the wines. Event analytics are part of the Pro and Premium plans. To read these signals well, wine menu analytics explains the same measures on a restaurant list, and wine trade shows 2027 shows how exhibitors turn scans and saves into a return-on-investment case.
Events are included from the Pro plan, in two packages
ShareVino Events comes in two packages. Events Standard covers the core flow of a registration page, QR tickets, and door check-in, and Events Complete adds the extras described above. Pro and Premium plans include one Events Standard per month for free, while Complete includes one free event a year on annual plans, and each extra one costs $299.
How ShareVino compares with general event platforms
Platforms such as Eventbrite and Cvent serve every kind of event, and they are strong at ticketing and event administration. ShareVino takes a narrower approach and addresses specifically wine events and festivals: it is a wine event management tool tailored to the nuances of wine events. It ties registration and check-in to a wine catalog, guest ratings, and exhibitor wine information.
The right tool depends on the event. If the main job is selling paid tickets, a general ticketing platform is the better fit; if the event is built around exhibitors' wines and what guests think of them, one connected system saves the most work.
FAQ
What is wine event management software?
It is software that handles the practical side of a tasting or festival: registration, exhibitor details, tickets, guest lists, and check-in. Wine-specific tools such as ShareVino Events also connect those steps to the wine list, so guests can explore, rate, and save the wines they taste.
Do guests or staff need an app for registration and check-in?
No. Guests register in a browser and receive a QR ticket by email, and door staff scans it with a regular phone camera. Check-in keeps working without signal and syncs when the connection returns.
Can exhibitors add their own wines to the event?
Yes. After registering with an exhibitor pass, a producer sets up a profile and adds wines from ShareVino's Wine Library, from an import file, or by hand. The first import is free, and a free account holds up to 25 wines.
Can ShareVino run a multi-day festival with masterclasses?
Yes. On the Events Complete package, an event can run for up to 14 days on one ticket, with masterclasses, seminars, and dinners added as Experiences that guests book seats for while they register.
How much does wine event software from ShareVino cost?
ShareVino Events is included in the Pro and Premium plans. One Events Standard event a month is free, and extra ones cost $99 each, while Events Complete includes one free event a year on annual plans and costs $299 for each extra one.
Key Takeaway
Wine event management software works best when registration, check-in, and the wine list share one system: guests register once, exhibitors build their wines into the catalog as they sign up, door staff check in with a phone camera, and everyone can see which wines drew attention afterward. ShareVino Events does this for tastings, festivals, and trade events from the Pro plan up, and a free sample page shows the guest side.
Planning your next wine tasting or festival?
The technology behind a wine event should make the experience easier, not more complicated. Open the sample page to see it from a guest's side, or book a demo, and we will set up registration, check-in, and the wine list for your event with you.